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Executive Assistant To CEO

Job Title:  Executive Assistant to CEO

City: Austin

State: Texas

Job Schedule: Full Time

Pay: DOE

Word from the CEO: "No job description can adequately describe what is needed or how this job will feel.  Here is unvarnished truth.  I need some help. I've been a computer programmer for 20 years now, and I started this company 5 years ago.  We grew really fast and are now 40 employees. We made the Austin Fast 50 #1 spot for small business and also made the Inc. 5000 list for growth. We are continuing to move fast, but the highest priority is excellence and quality in everything we do. I need a dedicated executive assistant to help me with everything I do. Your work will be whatever my work is. The emphasis is on the "executive" and less on the "assistant". This is not a "get my coffee" job.  This is a true EA job, and I will need you to help me do my job - to think about the things I'm thinking about - to take work off my plate - to save me time from all items that distract. If you know how to read someone's mind and think 2 steps ahead, please apply.  My Strengthsfinder top 10 are: maximizer, strategic, relator, learner, ideation, intellection, achiever, input, command, and self-assurance. Please send at least your top 5 with your cover letter."

Clear Measure is a custom software engineering firm whose mission is to bring a competitive advantage to growing companies.  We work with executives to manage their entire software engineering life cycle from technical strategy to 24-hour support. Many executives are concerned that their technology may not be keeping up with their competition, frustrated with their ability to scale systems & processes, or experiencing lost profitability due to inefficiencies in their software. We partner with mid-market companies to learn about their business objectives and are intimately involved in every stage of the engagement.

Job Summary:

We are seeking a highly motivated Executive/Personal Assistant that will offer administrative, personal, and clerical support to the CEO. You will work in a variety of duties such as arranging travel, writing reports, handling budgets, managing documentation, and providing internal and external customer service. This position requires a diverse skill set, including attention to details, enthusiasm, communication skills, computer literacy, business etiquette and superb administrative writing abilities.

Responsibilities:

  • Coordinate and oversee CEO’s events, projects, and initiatives both professionally and civically
  • Manage business, personal, and household affairs such as bill management, vehicle maintenance, and professional wardrobe
  • Manage, organize, and govern personal and business calendars
  • Transcribe meeting minutes into a system of record
  • Schedule, maintain and promote a growing list of organizations for speaking engagements
  • Retain notes in an organized system of records for all direct reports, one on one meetings, expectations, and performance reviews
  • Maintain detailed records of CEO’s inspections, financial ratios, and Visio diagrams
  • Read, respond, and prioritize email
  • Manage tasks associated with duties on client projects
  • Administer a systematic cadence of contact and communication with employees, clients, prospects, and colleagues in the industry
  • Maintain an "idea list" as CEO generates new ideas so that no idea is forgotten or overlooked
  • Proactively remove tasks from CEO and minimize administrative duties
  • Maximize CEO’s time spent influencing clients and employees
  • Coordinate all travel itineraries both personal and business related
  • Maintain and produce spreadsheets and presentations as requested
  • Update and follow-up on any delegated tasks to ensure projects stay on schedule and progress
  • Always prepared to attend a client meeting at a moment’s notice
  • Other duties as assigned

Requirements:

  • Accelerated skills in Microsoft Visio and Excel
  • Extremely proficient in Microsoft Office
  • Ability to work independently with little supervision
  • Ability to communicate with the highest level of professionalism both verbally and in writing
  • Follow complex written and verbal instruction
  • Strong sense of urgency and interpersonal skills
  • Organizational, attention to detail and analytical skills required
  • Handle the highest level of confidential issues with the utmost sensitivity
  • A minimum of three years of experience assisting C-level executives
  • Excellent proofreading, spelling and grammar skills
  • Ability to work in fast-paced, multi-task environment and prioritize tasks appropriately
  • Professional, dependable and able to work overtime on short notice if needed
  • Highly polished and dressed business professional at all times

Benefits:

Clear Measure provides a competitive benefits package, including health insurance, retirement benefits, long term disability, as well as many other programs and services for our employees on the first day of hire.

 

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